Privacy Statement

V2 22-12-2022 | 17:44:37

This Privacy Statement applies to the processing of personal data provided by sponsors, donors, benefactors, volunteers, action starters, participants, and relations (hereinafter: Personal Data), as well as data obtained from visits to and the use of the website Vluchtelingenwerk Vlaanderen.

Vluchtelingenwerk Vlaanderen is the owner of this website and of the data obtained through this website. Vluchtelingenwerk Vlaanderen shall determine the purposes for which the data are processed. Vluchtelingenwerk Vlaanderen is the 'Controller' within the meaning of the General Data Protection Regulation (GDPR). This website was made with Kentaa, a product of Kentaa B.V. Kentaa is a 'Processor' within the meaning of the GDPR. Kentaa must take adequate technical and organisational security measures to protect your Personal Data. This obligation has explicitly been included in a Data Processing Agreement between Vluchtelingenwerk Vlaanderen and Kentaa.

Purpose of the processing of your Personal Data

Through the website Vluchtelingenwerk Vlaanderen, Vluchtelingenwerk Vlaanderen processes (personal) data for the following purposes:

  • Creating and managing a personal fundraising page and the realization and execution of sponsoring, gifts, donorship, or crowdfunding
    Vluchtelingenwerk Vlaanderen stores data such as your name, email address, bank details, data ralated to transactions or donations, participation data, the personal fundraising page or data that are relevant in case you and Vluchtelingenwerk Vlaanderen enter into an agreement or you contribute financially to Vluchtelingenwerk Vlaanderen's objectives as a sponsor, donor, collector, action starter, or participant to actions or events.
  • Notifications about activities
    Vluchtelingenwerk Vlaanderen shall keep sponsors, donors, benefactors, action starters, participants, volunteers, 'friends', and other interested parties informed about its activities by sending them emails, provided that you have given permission for this. Vluchtelingenwerk Vlaanderen shall always ask consent before processing your personal data. Vluchtelingenwerk Vlaanderen may also ask for your (financial) support through emailing.
  • Optimising the website and emails
    To optimise the content of Vluchtelingenwerk Vlaanderen's emails, the open and click ratio of emails can be monitored and recorded at an individual level. Vluchtelingenwerk Vlaanderen does this to keep its messages as interesting as possible for the receiver. Cookies are also placed on the website Vluchtelingenwerk Vlaanderen, to optimize the website and to enable us to offer relevant content. For more information, please refer to the Cookie Statement.
  • Improving the services
    In some cases, Vluchtelingenwerk Vlaanderen uses the email addresses of donors, sponsors, action starters, participants of events, and relations for research to improve the services.

    Vluchtelingenwerk Vlaanderen stores data to offer and execute events or travels, or to grant benefits to patients. In order to realise these objectives, we may ask for health data. You must give your explicit prior consent for the processing of these special personal data for the purposes described above. Vluchtelingenwerk Vlaanderen registers that consent.
  • Social media advertising possibilities
    To show you specific posts and advertisements, Vluchtelingenwerk Vlaanderen may use the options offered by social media platforms, such as Facebook, to advertise through their services. Vluchtelingenwerk Vlaanderen uses Facebook's email list custom audiences to reach or exclude specific target groups. Vluchtelingenwerk Vlaanderen creates a Custom Audience by uploading the email addresses of its members/donors to an advertising tool. This group can then be linked to or excluded from a specific Facebook campaign. Vluchtelingenwerk Vlaanderen uses the Facebook pixel to measure the effectiveness of advertisements. You can opt out from receiving advertisements or change your preferences, through the privacy settings of the social media platform, e.g. Facebook.

Method for processing your Personal Data

Vluchtelingenwerk Vlaanderen collects (and therefore processes) personal data through different forms on this website. When you sign up for participation in an event, or start or sponsor an action, become a donor, or make a donation, Vluchtelingenwerk Vlaanderen may ask you for your personal data. Vluchtelingenwerk Vlaanderen also does that if you sign up for receiving (email) newsletters, request information, ask information about activities, ask a question, or respond to the website. Sometimes, Vluchtelingenwerk Vlaanderen may validate personal data or combine them with information from external sources. This is how Vluchtelingenwerk Vlaanderen keeps its database up to date.

If it turns out that any person who leaves their personal data on the website Vluchtelingenwerk Vlaanderen, for any reason, is under 16, Vluchtelingenwerk Vlaanderen shall verify if these data were provided with a parent's or guardian's consent, as far as possible with the technical means available. If such consent is missing, Vluchtelingenwerk Vlaanderen shall not process the personal data.

Security of your Personal data

Vluchtelingenwerk Vlaanderen has taken appropriate physical, techniccal, and organisational measures for the protection of your personal data. Through its processor Kentaa, Vluchtelingenwerk Vlaanderen uses a secure server that can only be accessed by authorised persons. Any data you upload to online forms, is sent with encryption. Data of participants, action starters, sponsors, donors, relations, volunteers, friends, and other interested parties are stored on secure systems.

Storage period of your Personal Data

We shall not store your data for any longer than is necessary to achieve the objectives referred to in this Privacy Statement.

Payment

For realising and processing sponsoring, support payments, gifts, donations, and crowdfunding, Vluchtelingenwerk Vlaanderen, through its processor Kentaa, uses the services of Mollie B.V.. Mollie B.V. processes the payments between the donation platform and your bank or creditcard provider. This way, Mollie B.V. has access to your payment data. Vluchtelingenwerk Vlaanderen or Kentaa, respectively, made a processing agreement with Mollie B.V., under which Mollie B.V. is obliged to take appropriate technical and organisational measures for the protection of your personal data.

Your data at action starters, participants, and project managers

In case you make a donation or a sponsor gift, or participate in a crowdfunding action (e.g. a once-only donation or contribution to a crowdfunding project or other action), the action starter/participant you sponsor or the project manager of the crowdfunding action you made a donation to, has access to your contact details and your donation. In that case, your data shall be used only to inform the action starter, participant, or project manager, to sent you a thank-you note, or to keep you informed about a campaign or action. Your data shall not be shared with third parties. You may object to the processing of your data by Vluchtelingenwerk Vlaanderen. The provisions are fully applicable to this processing of your personal data.

Your rights

Vluchtelingenwerk Vlaanderen and any processors hired by Vluchtelingenwerk Vlaanderen shall respect your rights under the GDPR. You can always access the data processed by Vluchtelingenwerk Vlaanderen and have them altered or erased, free of charge. If you have a log-in account for this website, the dashboard will give you an overview of your personal data stored for the use of this website once you are logged in. Through the dashboard, you can request we erase these data. If you do not have a log-in account, you can contact us to obtain access, or have the data altered or erased.

If wished, you can also receive your data in a machine-readable format (through a link you can use to download those data), for example to send them to another organisation. You can also object to receiving specific information about the service that Vluchtelingenwerk Vlaanderen sends you by email, telephone, mail, and/or SMS. To request a copy of your data or to object to the processing of your personal data, please contact Vluchtelingenwerk Vlaanderen via the following email address: [E-MAILADRES CONTACTPERSOON WEBSITE]. Any other questions you might have with regard to the processing of your personal data may also be sent to the aforementioned email address.

If you request Vluchtelingenwerk Vlaanderen to erase your personal data from its database, Vluchtelingenwerk Vlaanderen shall respond to your request proportionally. In some cases, your request for the erasure of your personal data may not be granted fully, for example, because the Dutch Tax Authority requires that agreements be kept for 7 years. Even is you ask Vluchtelingenwerk Vlaanderen to stop contacting you for marketing purposes, Vluchtelingenwerk Vlaanderen will have to remember your name to be able to exclude you from future campaigns. If your request for erasure of your personal data cannot be granted, partially or completely, Vluchtelingenwerk Vlaanderen shall inform you about the reason for this.

E-mail

If you have signed up for a digital newsletter or updates by email, each email contains a link through which you can opt out.

Data Protection Authority

Vluchtelingenwerk Vlaanderen will gladly help you if you have any complaint about the way Vluchtelingenwerk Vlaanderen processes your personal data. Under the privacy legislation, you have the right to lodge a complaint about the way Vluchtelingenwerk Vlaanderen processes your personal data with the Data Protection Authority. Please contact the Data Protection Authority if you wish to do so (for more information, please refer to: www.autoriteitpersoonsgegevens.nl).

Language

This Privacy Statement was originally drawn up in the Dutch language. It has been translated into the English and French language. In case of conflict between the French or English version of this Privacy Statement and the Dutch version, the Dutch version shall prevail. All terms used in this Privacy Statement shall be understood to be Dutch legal terms, and shall be interpreted in accordance with the GDPR.

Any questions?

If you have any questions regarding our Privacy Statement, please contact us via: [E-MAILADRES CONTACTPERSOON WEBSITE].

Vluchtelingenwerk Vlaanderen reserves the right to change this Privacy Statement. We recommend that you check this Privacy Statement for changes regularly to stay informed.